ChairFill / proof mode

Make the next move
obvious.

A business operating surface for turning existing dental patient demand into kept appointments, collected production, and a repeatable 90-day pilot.

No paid ads. No public patient exports. Proof first.

CURRENT PHASEPROOF first paid pilot

14Dlaunch window

$5Kcash objective

01paid pilot

live business pulse / local state

Cash objective01

$5K

implementation + first month before kickoff

Collected$0

Daily operating pulse02

activity coverage against today's standard

30 research / 15 follow-upLIVE

Break-even target03

additional kept appointments at current audit inputs

Capacity use47%

Patient-level work04

PAUSED

until all launch gates and privacy controls clear

Owner attentionREQUIRED

Live local inputs

Today's scoreboard

edit values · state persists in this browser

New research/ 30Follow-ups/ 15Decision-maker conversations/ 3Audits delivered/ 1Sales calls booked/ 1Cash collectedUSD

The arc

Where the business is going

current → next → later

01CURRENT

Win the first paid pilot

One measurable 90-day pilot before scale.

02QUEUED

Run one segment for 14 days

Keep, collect, tag, report, learn.

03FUTURE

Prove the first three clients

Turn the workflow into a repeatable operator playbook.

04LATER

Six to eight practices

Only after quality holds and attribution is clear.

Executive radar

What's happening now

local state updates instantly

Event spine

Live activity stream

Every meaningful move gets a durable signal.

REAL-TIME

Stored in this browser.

Executive queue

What happens next

Smallest safe next action, always visible.

05 ACTIONS

Departmental radar

Every function has a next move

sales / marketing / ops / finance / guardrails / learning

01↗

Sales

Turn 30 clues into 1 paid pilot

Outbound is audit-led: research, contact, diagnose, close.

30 / 15 / 3new / follow-up / conversations

02✦

Marketing

Earn attention with evidence

No paid ads before proof. The free personalized audit is the entry point.

AUDITentry point

03◈

Operations

One segment. One test.

Approved systems, minimum-necessary fields, and a 14-day learning loop.

14Dfirst test

04$

Finance

Cash before kickoff

Founding client: $2.5k implementation + $2.5k first month.

$5Kcash objective

05!

Guardrails

Patient-level work is gated

Agreement, BAA, systems, consent, opt-out, security, attribution.

PAUSEDuntil cleared

06↺

Learning

Turn outcomes into SOPs

Friday review: what worked, what did not, what changes next week.

FRIweekly review

Agent deployment

The vehicle is now staffed

15 scheduled agents · approval-gated execution

15ACTIVE

Codex automation layer

Agents are deployed to run the operating rhythm.

They observe the workspace, prepare work, maintain the business memory, update the dashboard with confirmed facts, and raise owner attention. They do not bypass patient-data, legal, payment, or outbound-approval gates.

OBSERVE→PREPARE→UPDATE→ESCALATE

App schedules active

Prospect radar

30 practices in the queue

A-tier signals are clues, not proof.

⌕

Tier	Practice	City	Public signal	Next move

Revenue Leak Audit

Run the practice-specific math

VERIFY MORE

Diagnostic inputs

Use de-identified counts

Never substitute a generic industry average.

01 / INPUT

Avg monthly collections

Cancellation + no-show

Open chair hours / month

hrs

Overdue patients

Unscheduled treatment

Collected / kept appointment

Monthly pilot fee

Avg appointment duration

hrs

Practice-controlled communication systemVERIFY APPROVED USE

Diagnostic readoutLIVE

Proceed5/5

At $500 collected per kept appointment, a $2,500 monthly fee requires 5 additional kept appointments to cover its cost.

5kept appointments
to break even

capacity consumed by break-even target47%

Next move: send the audit, propose one segment, and ask for a launch date.

Launch gate

Trust is an operating system

PATIENT-LEVEL WORK PAUSED

0%cleared

Gate control

0/16 checks complete

Any unclear required control keeps work at the de-identified audit stage.

Stop condition

Pause if consent, opt-out, approved systems, counsel review, security, or attribution is unclear.

Knowledge graph

Everything the station knows

source-linked operating context

DECISIONREADME.md

Leadership decisions, pricing, proof standard.

↗

EXECUTIONCHAIRFILL_EXECUTION.md

Immediate first steps and proof bar.

↗

SALESoutreach-playbook.md

14-day cadence, scripts, qualification.

↗

OPSclient-onboarding-checklist.md

90-day gates, delivery, reporting.

↗

DASHBOARDchairfill-command-center.html

Audit math, scripts, queue, guardrails.

↗

PIPELINEprospects.csv

30 public-source practice clues.

↗

ARCHITECTUREdeep-research-report.md

Jarvis operating-station blueprint.

↗

JARVISagents.md

Executive assistant operating contract.

↗

CONTEXTcontext/

Voice, ICP, offer, identity, preferences.

↗

⌘

Jarvis principle

Notion holds truth. Gmail communicates. Calendar holds commitments. Slack is where you observe and intervene.

This file is the executive glass pane: what is happening now, what is next, what needs attention, and which outcomes are real.